Business Removals UK

Planning & Preperation

Rushed moves are almost always more expensive.

When businesses leave relocation planning until the last minute, they often face higher moving rates, limited availability of reputable companies, and costly last-minute add-ons. By starting early, you give yourself the time and flexibility to lock in better prices and avoid unnecessary stress.

Booking your movers in advance is the first step. Many companies offer more competitive rates when you commit early, especially if you can confirm dates outside peak times. Early booking also ensures you secure the most reliable crews rather than being left with limited choices.

Logistics are another reason to plan ahead. Office moves often require access to lifts, loading bays, and service entrances, all of which need to be reserved with building management. If your new location is in a busy city centre, you may also need to arrange parking permits or suspensions to allow moving vehicles close access. Leaving this too late could mean fines or delays, which quickly increase costs.

Reserve building access

Some buildings require advance notice or formal booking systems, and in busy city centres, slots can fill quickly. If your movers arrive and can’t gain access, you risk paying for wasted time, extra labour, or even rescheduling. Confirm access arrangements in writing, provide your removals company with all relevant details, and make sure security or reception staff are informed on the day. A little preparation here prevents bottlenecks, keeps your move running smoothly, and avoids unnecessary extra charges.

Provide Floor Plans and Layouts

Giving your movers a clear floor plan of your new office is one of the easiest ways to save both time and money on moving day. Without a plan, crews often have to ask where each desk, cabinet, or piece of equipment should go, which slows everything down and can lead to items being placed incorrectly. A simple printed layout or digital plan showing the location of key furniture, IT equipment, and communal areas allows movers to work efficiently and place items in the right spot the first time..

Consider Storage Options

If your new office isn’t ready or you don’t need everything immediately, short-term storage can be a cost-saving solution.

Many movers offer their own storage services, but it’s worth comparing these against independent self-storage facilities. Independent providers may offer lower rates, but be sure to factor in insurance and access charges.

Using storage can also reduce the size of your move on the main relocation day. For example, if you’re downsizing, you may want to place excess furniture or stock into storage until you decide whether to sell, donate, or reuse it. This staged approach prevents unnecessary transport costs and avoids cluttering your new office from day one.

Handle Simple Packing In-House

Declutter Before You Relocate

One of the simplest ways to reduce business relocation costs is to move less. Every additional desk, chair, or filing cabinet adds weight, takes up space in the moving van, and requires extra labour — all of which drive up the price. Before moving day, take time to review your office contents and decide what truly needs to make the journey.

Operational efficiency is another advantage. With fewer people on-site at once, there’s less congestion, more privacy, and a safer, more manageable space for both clients and staff. It ensures each visit is calm, focused, and hassle-free.Start with furniture. If desks, chairs, or storage units are old, damaged, or don’t fit the layout of your new office, consider selling, donating, or recycling them instead of paying to transport them. The same goes for outdated IT equipment — moving obsolete computers or unused printers can cost more than replacing them later.

Next, tackle documents and files. Many businesses pay to move filing cabinets full of outdated paperwork that could easily be archived digitally or shredded. Decluttering paperwork before the move not only reduces volume but also helps you start fresh with a more efficient filing system, by streamlining what you take, you reduce your moving costs, simplify the setup at your new premises, and give your business a more organised start in its new location.