Business Move
Planning a Business Move the Right Way
Relocating an office, shop, or warehouse can feel overwhelming — but with the right strategy, a business move can go smoothly and even open up new opportunities for your team. Whether you’re expanding, downsizing, or just moving to a better location, the way you handle the transition can make a big difference in time, money, and productivity.
At Moving Circle Removals & Storage, we’ve helped businesses across the UK relocate with minimal disruption. We know that for companies, moving is not just about shifting desks and chairs — it’s about maintaining operations, staff confidence, and client trust during a period of change.
10% Blue light card discount
We support all members of our armed forces residing in, NHS, police, etc. by offering a flat rate 10% discount to Blue Light Card holders.
15% Mid week move discount
Removals companies get booked up fast on Thursdays & Fridays; we incentivise a Monday-to-Wednesday move with a 15% discount.
Book now, pay the balance after you’ve moved in
Booking Moving Circle Removals and Storage after receiving your quotation is simple; just click the green button to reserve your move date.
Why a Business Move Needs More Than Just a Van
A business move isn’t like a home move. You’re not just dealing with personal belongings — you’re dealing with:
- Sensitive equipment and files
- IT systems that need proper disconnection and reconnection
- Staff routines and customer service interruptions
- Lease deadlines and business hours
That’s why the stakes are much higher, and why proper planning becomes even more important. Companies that don’t prepare well often lose time, misplace inventory, or suffer from longer downtime than expected.
Common Mistakes That Can Cost Your Business
Here are a few things we’ve seen businesses do wrong during a move:
- Leaving all the planning to one overworked manager
- Not telling clients or customers early enough
- Forgetting to update address details on websites and materials
- Underestimating how long packing and setup actually takes
- Assuming staff will “figure it out” during the move
When these things go wrong, it doesn’t just cause stress — it can hurt your business image. That’s why it’s smart to treat a business move as a structured project, not a last-minute job.
What to Think About First
Before you even choose a moving date, consider the following questions:
- Why are we moving? Is it for more space, lower costs, or better location?
- What are our biggest risks? (e.g. IT downtime, missed deliveries, customer confusion)
- What departments will be affected most?
- Who will be responsible for communication and logistics?
Once you’ve answered those, you can begin creating a move plan that works for your business.
Involve a Moving Company That Understands Business
Many removal firms focus mostly on home moves. While they might be good at lifting boxes, they don’t always understand what a business needs. At Moving Circle, we bring a professional approach to every business move — complete with pre-move planning, inventory tracking, and after-move support.
We understand that time is money, and our goal is always to minimise downtime, keep your staff informed, and handle your assets with care. From small local shops to large office blocks, our team has handled all kinds of commercial moves across the UK.
Preparing for a Business Move: A Step-by-Step Approach
Once the decision is made to relocate, preparation becomes the most important step for a smooth business move. Skipping or rushing this phase can lead to downtime, confusion, or even lost customers. But with the right approach, you can stay in control and reduce stress for your team and clients.
Step 1: Assign a Move Coordinator
Every business move needs someone in charge. It’s easy to assume “everyone will help,” but without a dedicated move manager, things fall through the cracks. This person doesn’t have to do everything, but they’ll:
- Communicate with the moving company
- Coordinate timelines between departments
- Handle last-minute changes or problems
- Make sure everything is packed and labelled right
Without a move coordinator, different teams might start working in different directions — and confusion can quickly build up.
Step 2: Communicate Early With Staff
Your team needs time to prepare, too. Give them clear updates about:
- When the move is happening
- What changes they can expect
- What they’re responsible for packing
- When to report to the new location
Staff are usually the one affected most by a business move, and when they don’t know what’s going on, they feel left out and stressed. Early and clear communication keeps morale up and makes everything go better.
Step 3: Create a Packing Plan
Businesses usually have more things to move than they realise — printers, desks, files, stock, signage, even coffee machines. You need to pack in a way that’s fast but safe.
Common packing mistakes include:
- Not labelling boxes
- Packing electronics without padding
- Mixing departments in the same box
- Packing too late
Better tips include:
- Assign colour-coded labels by department
- Use strong boxes and double-tape them
- Back up digital data before disconnecting anything
- Use bubble wrap or foam for fragile equipment
At Moving Circle, we also offer professional packing services so you don’t have to handle it all yourself.
Book an online video removals survey at your convenience
Book a video call consultation with us, so we can assess the volume of what you would like to be moved and gather information needed in order to provide an accurate price. Alternatively, call us on 0800 0472607 to book a home visit.
However you book your removals survey, we can help tailor our service to your needs.
Step 4: Set a Timeline — and Stick to It
One of the most common mistake in commercial moves is having no real timeline. Everything gets delayed, teams don’t know when to finish, and customers start to notice the disruption.
Here’s what a basic timeline might look like:
- 6–8 weeks before: Finalise the new location, hire the movers
- 4 weeks before: Begin packing unused items
- 2 weeks before: Notify clients and update business listings
- 1 week before: Finish packing, back up systems, confirm access
- Move day: Team arrives early, new setup begins immediately
Even a simple checklist like this helps keep things moving smooth.
Step 5: Prepare the New Location
A common issue we see is when companies don’t check the new site ahead of time. They arrive, and the desks don’t fit, or there’s no parking for the van. That’s a big problem on move day.
Make sure the new location:
- Has access for large vans or trolleys
- Has utilities turned on and working
- Is clean and ready for staff to setup
- Has enough space and layout plans ready
A little time spent here avoids major delay on the day.
A business move doesn’t have to be a headache. With clear planning, open communication, and help from a professional removal team like Moving Circle, you’ll be set up to move quickly and get back to business.
Moving Day and Settling In — Making the Business Move a Success
After all the planning and packing, the moving day finally arrives. This is the moment where all your effort pays off — or falls apart if you haven’t prepared right. But don’t worry, with a solid team and some smart steps, your business move can be efficient, calm, and productive.
Be Ready Early
Your movers will likely arrive first thing in the morning, so make sure you and your team are on site and ready before they do. It’s a common mistake to show up just as the movers arrive — that cause confusion and delay.
Have someone from each department on-hand to answer questions. Keep printed labels or maps of where things go in the new office. The more direction you give, the faster everything gets done.
Stay Flexible but Focused
Even with great planning, small issues can happen. Maybe the internet guy’s late, or a desk doesn’t fit through the lift. Instead of panic, focus on problem-solving. Stay calm and work together.
Don’t forget to:
- Keep tools like screwdrivers, box cutters, and extra tape handy
- Have someone double-check everything is loaded
- Take photos of fragile items before the move (just in case)
Sometimes, even businesses who plan well still run into last-minute things they didn’t expect — and that’s okay. A good moving team will help adjust and make things right.
Get the Basics Running First
Don’t try to unpack everything at once. Focus on key operations first — desks, phones, internet, and break areas. Your staff can’t work if their computers aren’t working or they don’t know where things are.
It’s a common error to start unpacking decorations before you’ve got phones ringing or emails going. Productivity should be the first priority.
Let Everyone Know You’ve Moved
Once you’re in the new place, let your clients and partners know. This should’ve been started earlier, but now is the time to:
- Send out an email update
- Update your address online (Google, website, email signatures)
- Post on social media that you’re moved and ready to welcome visitors
Many businesses forget this part, and customers get confused why no one’s answering at the old address.
How Moving Circle Makes a Business Move Better
At Moving Circle Removals & Storage, we’ve seen every kind of business move — and we’ve helped hundreds of companies across the UK relocate smoothly. Here’s what make us different:
- We plan with you, not just for you.
- We protect your assets with proper wrapping and handling.
- We work flexible hours, including evenings and weekends.
- We help you settle in, not just unload and go.
We know moving is more than transport — it’s a key moment for your business. With the right support, it becomes a fresh start, not a stressful task.
Final Thoughts
A successful business move needs planning, communication, and the right removal partner. Don’t settle for just any moving company — choose a team that understands your goals and protects your time, team, and assets.
Moving Circle Removals & Storage is ready to move your business forward — wherever you’re going.
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Reviews
Moving day was far from smooth with hold ups and delays but the guys, who were all polite and friendly, took it in their stride and nothing was too much trouble.
I wouldn’t hesitate to use again however I have no plan to move again anytime soon.
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